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1. Registration
Fee and Deposits
Each student
needs to pay a Registration Fee of £50. This is non-refundable, and must
accompany the application form. There are two Enrolment Deposits; the
Tuition Deposit of £200 secures your place on the course and the Accommodation
Deposit of £200 secures your place in college provided accommodation.
Tuition and Accommodation Deposits are required for each term or course.
Deposits are credited towards the full fees. The deposit(s) and registration
fee must be sent with the application form. If we are not able to offer
you a place, or to arrange accommodation as requested, the deposit is
refunded.
If you do not take up your accommodation or place on a course the deposit
is not refunded, unless there are exceptional circumstances, and at St.
Clare's discretion. See Refunds, Withdrawals and Cancellations
for further details.
Fees include:
Tuition, St. Clare's travel insurance, regular social/activities programme,
careers/higher education advice, loan of textbooks and use of all College
facilities.
2. Additional charges:
3. Fee Policy
The Governing Body reserves the right to alter the fees if increases in
costs make this necessary, though its policy is to maintain fees at the
level charged for comparable courses. 
4. Payment of Fees
When your application form and deposit(s) are received, you will be invoiced
for the balance of the fees due. This amount should be paid at least
3 weeks before your course begins. Payment of this balance guarantees
your accommodation and course place.
If you are applying less than 5 weeks before your course begins
you should pay the full costs of your course and accommodation, plus the
registration fee, at the time you make your application. However, if you
are booking late (i.e. within 5 weeks of the starting date of your course),
we advise you to check with the Admissions
Office that a space is available for you before you send us full fees.
Please ensure that the College receives the full amounts of deposits and
fees after all bank charges have been paid. If you are making a bank transfer,
instruct your bank that you will pay all charges, including all the UK
bank's charges. You will be asked to pay any outstanding bank charges
on arrival. Please note that you will not be permitted to occupy accommodation
or begin your course until fees have been paid.
5. How to pay
- Payments may
be made by:
a. Bank transfer payable to
St. Clare's, Oxford
Account No. 90 96 53 83 Sort Code 20-65-18
Barclays Bank plc, Oxford Corporate Banking Centre, PO Box 858, Oxford
OX2 0XP England
b. Cheque
In Sterling £ drawn on a British clearing bank payable to St. Clare's,
Oxford
c. Sterling £ Travellers' Cheques or Cash
Please quote your name, as written on the Application Form, in all correspondence,
and on all bank transfers.
d. by Credit Card
We accept the following credit cards - Mastercard, Visa and JCB. Please
note that a surcharge of 2% will be made for credit card payments above
£1000 (one thousand pounds).
e. by Debit Card
We accept the following debit cards - Switch, Delta, Solo and Electron.
Note: students should note that the quickest and most efficient
method of paying the registration fee, tuition deposit, accommodation
deposit, course and accommodation fees is by debit/credit card.
6. Refunds, Withdrawals and Cancellations
Registration is by the term, for shorter periods within a term, or by
course. Deposits are required for each course, term or period for which
you wish to register. Deposits are non-refundable, except under exceptional
circumstances.
If you have paid for your course in advance but are unable to attend,
you may be able to claim on the travel insurance. You should consult the
travel insurance documents and contact the company direct to see whether
you have a valid reason for claiming. We will make the following refunds:
- For cancellation more than 3 weeks before the starting
date, full fees will be refunded, less the deposit and any bank charges
- For cancellation in the 3 weeks before the starting
date, or non-arrival, fees will be refunded, less two weeks' tuition
and accommodation fees.
Note:
please contact us immediately if you have to cancel your registration.
The deposit is not refundable, except in special cases. Fees will not
be returned once a course has started. The travel insurance included in
your course fees covers costs if you have to cancel your course, for good
reasons before you leave home, as long as you have paid your course fees
in full. The insurance also covers you if you are unable to complete your
course, for good reasons.
Fees are not refunded
once you have begun your course or occupied your accommodation.
Fees are are not refunded
if you are asked to leave the College because of unsatisfactory behaviour
or work.
Registration is on a termly basis or by course. The Cancellation conditions
give above apply to each term, part of term or course for which you are
registered. In other words, if you register for two or more terms or courses
and cancel, the deposit, or two weeks' fees are deducted from fees for
each course or term before a refund is made.
7. Accommodation and Course Changes
Please note that if you wish to change or move out of College or homestay
accommodation you must give us written notice as follows:
- four weeks for College accommodation
- one week for homestay
The same notice period
is required for changes of accommodation, and for cancellation of meals.
A charge is made for changes or cancellations made without giving the
notice period. An administration charge may also be made for course changes,
at St. Clare's discretion.
8. Travel Insurance
Travel Insurance is mandatory and covers travel directly to and from St.
Clare's, travel whilst at St. Clare's and half-term breaks. Travel to
and from St. Clare's is limited to 48 hours in each direction. Travel
whilst at St. Clare's includes trips organised by St. Clare's and those
involving outdoor activity pursuits. Travel at half-term breaks is limited
to Europe and a maximum of 10 days. There is no cover for the Christmas
and Easter breaks other than the journeys to and from St. Clare's. Cover
is provided for medical expenses, rescue, evacuatoin, and repatriation,
cancellation or curtailment, personal accident, personal property and
money, delay, abandonment and missed departure and personal liability
claims. For full details of the extent of the cover and the exclusions
see the Certificate of Insurance, the Summary of Cover and the Frequently
Asked Questions document, which are available from Admissions.
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