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Summer vacancies
All staff applying for summer jobs should read this additional information.
For a general background to St. Clare's please see Notes for Job Applicants.

Job Description
The courses are for mixed nationality students aged 10 to 16 years. All the students and most of the staff are resident on site. The Course Administrator/Welfare Officer contributes to the pastoral, social and administrative aspects of the courses. He/she reports to the Course Director, or to the Assistant Director (Activities) in their absence.

Course Administrator / Welfare Officer profile
Preferably post (or near to completing) tertiary education with some practical experience of and/or current medical qualification, such as first aid or nursing. Experience of working with young people essential; with different nationalities desirable. Personal interests or ability in sports, drama, arts and culture will also be taken into account. Main areas of responsibility include:

• Management of medical information about the students, monitoring students who are feeling unwell, and accompanying them to the doctor, hospital or chemist as required.
• Monitoring student absences, and checking up on students absent from class, ensuring that where necessary, students receive appropriate attention and help.
• Administering student pocket money.
• Under the guidance of the Course Director, contributing to all aspects of administration of the courses.
• As directed by the Activities Director, and where time allows, assisting in the organisation and implementation of a full and varied programme of activities for the students.

Duties

• Working a 6-day week to a maximum of 12 sessions (morning / afternoon / evening).
• Attending regular (in some cases daily) staff meetings.
• Organising residential staff to cover out of hours pastoral care, student laundry rota and nightly bed-checks in each residence.
• Living in residence with a group of students for whom you will have pastoral care, dealing with any personal problems, illness etc.
• Welcoming students to the course on arrival days and assisting with banking and other orientation duties.
• Reporting to the Course Director immediately on any student illness, accident or loss or damage to property.
• Together with the course directors, maintaining clear records of any incident and action taken in the course record book.
• Checking that students' rooms are kept tidy.
• Checking that students are not in their rooms during lesson time, unless genuinely unwell.
• Supervising at lunch and dinner times.
• Taking part in the activity programme under the direction of the Activity Director.
• Arriving at the course centre 2 days before the start of the course to help set up the course office, and to be present on the last day to help with student departures.
• Assisting with general office duties and administration on weekday mornings.

Course dates and rates of pay

Further enquiries and applications
If, after reading the information above, you would like to apply for a position with us, please complete this application form for the post for which you are interested in as much detail as possible. It is helpful if a current photograph is attached. A short letter outlining your suitability to the job for which you are applying should also be provided.

Please forward your documentation to us as soon as possible. We will then contact you to arrange an interview. Appointments will be confirmed as soon as possible after interview and on receipt of suitable references. The number of staff required depend on our student numbers, which will be confirmed during the period between March and June. Please keep us informed if there are any changes to your availability, contact numbers or address.

Completed application forms and associated documentation should be returned to:
Charlotte Thompson, Short Courses Division
St. Clare's, Oxford, 139 Banbury Road, Oxford OX2 7AL
Tel: +44 1865 517349
Fax: +44 1865 310002
Email: charlotte.thompson@stclares.ac.uk

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