Please read the appropriate Terms and Conditions of enrolment before submitting this form.

Terms and Conditions for
• English language courses 18+
• University Foundation Course
• Advanced Studies Programme

If you have any questions about our terms please contact our sales staff - tel: +44 1865 517706 or email: english.admissions@stclares.ac.uk

The Registration Fee must accompany the course application form, and is non-refundable.
Enrolment deposits for tuition and accommodation are required for each term or course and must accompany the application form. The deposits are credited towards the full fees. If St. Clare's is not able to offer you a place or to arrange accommodation as requested the deposits are refunded.
Registration is by the term, for shorter periods within a term or by course. Deposits are required for each course, term or period for which a registration is being made. If a student does not take up the accommodation or a place on the course the deposit is not refunded, unless there are exceptional circumstances. Refunds are at the discretion of St. Clare's.
When a completed application form and deposits have been received an invoice will be issued to the student for the balance of fees due. This amount should be paid at least 3 weeks before the course begins. Payment of the balance guarantees the course place and accommodation.
If the application form is submitted less than 5 weeks before the course begins the registration fee and the full costs of the course and accommodation must be paid at the same time.
St. Clare's must receive the full amounts of deposits and fees after all bank charges have been paid. Your bank should be instructed to pay all charges including those for the UK bank. Outstanding bank charges will have to be paid on arrival.
Students will not be permitted to occupy accommodation or begin courses until all fees due have been paid.
Fees not paid on time will be surcharged at 1% per month or part month for which they remain unpaid.
If a student has paid for a course in advance but is unable to attend, it may be possible to claim on the travel insurance. Consult the travel insurance documents and contact the company to establish whether there is a valid basis for a claim. St. Clare's will make the following refunds:
• for cancellation more than 3 weeks before the starting date, full fees will be refunded, less the deposits and any bank charges;
• for cancellation in the 3 weeks before the starting date, or non-arrival, fees will be refunded, less two weeks' tuition and accommodation fees and any bank charges;
• fees and deposits will be refunded in full for students who cancel on grounds of illness - please note that a certificate from a qualified medical practitioner is required.
If St. Clare's cancels the course a full refund of fees will be made to students.
Fees are not refunded once a course has been started or accommodation occupied.
Fees are not refunded if a student is asked to leave St. Clare's because of unsatisfactory behaviour or work. Any additional costs associated with an early withdrawal will be charged to the student.
The cancellation conditions given above apply to each term, or part of a term or course for which a student is registered, i.e. if a student registers for two or more terms or courses and cancels, the deposit or two weeks' fees is retained by St. Clare's from fees for each course or term before a refund is made.
A student wishing to change accommodation, cancel meals, or move out of St. Clare's accommodation must give four weeks' written notice. A charge is made for changes or cancellations made without giving the required notice period.
St. Clare's reserves the right to make an administration charge for any changes to the original registration made by a student.
All students are covered by the St. Clare's Travel Insurance. The insurance policy covers travel directly to and from St. Clare's and whilst at St. Clare's, including half term breaks. The cover for the journey to and from is limited to 48 hours in each direction. Travel at half term breaks is limited to Europe and a maximum period of 10 days. There is no cover for the Christmas and Easter breaks other than the journeys to and from St. Clare's. Cover is provided for medical expenses, rescue, evacuation and repatriation, cancellation or curtailment, personal accident, personal property and money, delay abandonment and missed departure and personal liability claims. It covers trips organised by St. Clare's, including those involving outdoor activity pursuits. For full details of the extent of the cover and the exclusions see the Travel Insurance Policy in full.
The Governors of St. Clare's reserve the right to alter the fees if increases in cost make this necessary.
Acceptance and entrance to St. Clare's constitute a contract to pay all fees and associated charges due.

The Registration Fee must accompany the course registration form, and is non-refundable.
Registration is for the course. It is not possible to register for only part of a course.
The enrolment deposit must be paid on formal acceptance of an offered place on the course. It is refundable after the end of the course. If a student accepts a place but does not take up the accommodation or a place on the course the deposit is not refunded, unless there are exceptional circumstances. Refunds are at the discretion of St. Clare's.
When a completed registration form and deposits have been received an invoice will be issued to the student for the balance of fees due. This amount should be paid at least 3 weeks before the course begins. Payment of the balance guarantees the course place and accommodation.
Course fees are payable in two equal parts. The first part is due for payment in full 3 weeks before the start of the Autumn semester and the second part is due for payment 3 weeks before the start of the Spring semester.
If the application form is submitted less than 5 weeks before the course begins the registration fee and the full costs of the course and accommodation for the first semester must be paid at the same time.
St. Clare's must receive the full amounts of deposits and fees after all bank charges have been paid. Your bank should be instructed to pay all charges including those for the UK bank. Outstanding bank charges will have to be paid on arrival.
Students will not be permitted to occupy accommodation or begin courses until all fees due have been paid.
Fees not paid on time will be surcharged at 1% per month or part month for which they remain unpaid.
Students wishing to withdraw from St. Clare's during the course must give notice in writing to the Principal by the end of the half term in the Autumn semester for withdrawal at the end of the Autumn semester. Fees for each semester are not refunded once the semester has been started or accommodation occupied.
If a student has paid for a course in advance but is unable to attend, it may be possible to claim on the travel insurance. Students should read the travel insurance documents and contact the company to establish whether there is a valid basis for a claim. If an insurance claim is not allowed St. Clare's will make the following refunds provided that written confirmation from the insurance company is submitted that it will not meet a claim:
• for cancellation more than 3 weeks before the starting date, full fees will be refunded, less the deposits and any bank charges;
• for cancellation in the 3 weeks before the starting date, or non-arrival, fees will be refunded, less two weeks' tuition and accommodation fees and any bank charges;
• fees and deposits will be refunded in full for students who cancel on grounds of illness - please note that a certificate from a qualified medical practitioner is required.
Fees are not refunded if a student is asked to leave St. Clare's because of unsatisfactory behaviour or work. Any additional costs associated with an early withdrawal will be charged to the student or parent.
A student wishing to change accommodation, cancel meals, or move out of St. Clare's accommodation must give four weeks' written notice. A charge is made for changes or cancellations made without giving the required notice period.
St. Clare's reserves the right to make an administration charge of £20 for any changes to the original registration made by a student.
All students are covered by the St. Clare's Travel Insurance. The insurance policy covers travel directly to and from St. Clare's and whilst at St. Clare's, including half term breaks. The cover for the journey to and from is limited to 48 hours in each direction. Travel at half term breaks is limited to Europe and a maximum period of 10 days. There is no cover for the Christmas and Easter breaks other than the journeys to and from St. Clare's. Cover is provided for medical expenses, rescue, evacuation and repatriation, cancellation or curtailment, personal accident, personal property and money, delay abandonment and missed departure and personal liability claims. It covers trips organised by St. Clare's, including those involving outdoor activity pursuits. For full details of the extent of the cover and the exclusions see the Travel Insurance Policy in full.
The Governors of St. Clare's reserve the right to alter the fees if increases in cost make this necessary.
Acceptance and entrance to St. Clare's constitute a contract to pay all fees and associated charges due.

The Registration Fee must accompany the course application form, and is non-refundable.
Registration is by the semester. Deposits are required for each semester for which a registration is being made.
Acceptance on the Advanced Studies Programme is not automatic. If a student is accepted he or she will be sent a formal offer letter. The enrolment deposit must be paid on formal acceptance of an offered place on the programme. It is refundable after the end of the course. If a student accepts a place but does not take up the accommodation or a place on the course the deposit is not refunded, unless there are exceptional circumstances. Refunds are at the discretion of St. Clare's.
When a completed registration form and acceptance deposit(s) have been received an invoice will be issued to the student for the balance of fees due. This amount should be paid at least 3 weeks before the course begins. Payment of the balance guarantees the course place and accommodation.
If the registration form is submitted less than 5 weeks before the course begins the registration fee and the full costs of the course and accommodation must be paid at the same time.
St. Clare's must receive the full amounts of deposits and fees after all bank charges have been paid. Your bank should be instructed to pay all charges including those for the UK bank. Outstanding bank charges will have to be paid on arrival.
Fees not paid on time will be surcharged at 1% per month or part month for which they remain unpaid.
If a student has paid for a course in advance but is unable to attend, it may be possible to claim on the travel insurance. Students should read the travel insurance documents and contact the company to establish whether there is a valid basis for a claim. If an insurance claim is not allowed St. Clare's will make the following refunds provided that written confirmation from the insurance company is submitted that it will not meet a claim:
• for cancellation more than 3 weeks before the starting date, full fees will be refunded, less the deposits and any bank charges;
• for cancellation in the 3 weeks before the starting date, or non-arrival, fees will be refunded, less two weeks' tuition and accommodation fees and any bank charges;
• fees and deposits will be refunded in full for students who cancel on grounds of illness. Please note that medical documentation is required; if St. Clare's cancels the course a full refund of fees will be made to students.
Fees for a semester or course period are not refunded once the semester or course has been started or accommodation occupied.
Fees are not refunded if a student is asked to leave St. Clare's because of unsatisfactory behaviour or work. Any additional costs associated with an early withdrawal will be charged to the student or parent.
The cancellation conditions given above apply to each semester or course for which a student is registered, i.e. if a student registers for two or more semesters or courses and cancels, the deposit, or two weeks' fees, is retained by St. Clare's from fees for each semester or course before a refund is made.
A student wishing to change accommodation, cancel meals, or move out of St. Clare's accommodation must give four weeks' written notice. A charge is made for changes or cancellations made without giving the required notice period.
St. Clare's reserves the right to make an administration charge for any changes to the original registration made by a student.
All students are covered by the St. Clare's Travel Insurance. The insurance policy covers travel directly to and from St. Clare's and whilst at St. Clare's, including half term breaks. The cover for the journey to and from is limited to 48 hours in each direction. Travel at half term breaks is limited to Europe and a maximum period of 10 days. There is no cover for the Christmas and Easter breaks other than the journeys to and from St. Clare's. Cover is provided for medical expenses, rescue, evacuation and repatriation, cancellation or curtailment, personal accident, personal property and money, delay abandonment and missed departure and personal liability claims. It covers trips organised by St. Clare's, including those involving outdoor activity pursuits. For full details of the extent of the cover and the exclusions see the Travel Insurance Policy in full.
The Governors of St. Clare's reserve the right to alter the fees if increases in cost make this necessary.
Acceptance and entrance to St. Clare's constitute a contract to pay all fees and associated charges due.
August 2006