St. Clare's, Oxford - Job vacancies

Please see Notes for Job Applicants for general background information on St. Clare's.

Background to the post

St. Clare's main sites are the Banbury Road campus and the Bardwell Road Centre. St Clare's offers residential accommodation to its students in properties near the Banbury Road campus and the Bardwell Road Centre.

Reporting relationships

The part-time Porter will report directly to the Senior Porter.

Main duties and responsibilities

The post holder will be required to carry out or assist with the following duties:

General Duties

To lock and unlock the College, set and disable alarms, to carry out checks on College vehicles as set out on the Security schedule.
To lock and unlock classrooms on the main site and to re-arrange classroom furniture as and when required.
To monitor property including residential property for open windows/doors.
To ensure all fire doors are kept closed at all times. The Fire Log-books must be kept up to date.
To challenge any unauthorised visitors or persons acting suspiciously, and to record details of any such persons.
To change tapes on security cameras and to ensure that the equipment is functioning properly.
To ensure a presence is maintained on the main site for security reasons.
To ensure that the central establishment keys and the central residential keys are kept secure at all times.

Reception

To distribute student mail.
To answer telephone calls during the evenings and on weekends and to take and pass on messages.
To assist visitors during the evenings and at weekends, to assist new student arrivals and to assist during special days, ie open day / graduation.
To distribute parcels received at the College.

Vehicle maintenance

To ensure the College vehicles are checked daily and topped-up with fuel.
To ensure vehicles are serviced in accordance with the servicing log.
To take and record bookings for the College vehicles as requested.
Any of the above if carried out during the evenings or at weekends should not compromise site security.

Cleaning

To ensure that the staff room is tidy and that used crockery is washed.
To ensure the porter's lodge area is kept tidy and clean at all times.
To ensure that areas surrounding buildings are maintained in a clean and tidy conditions
To tidy up the hall after College functions.
To assist with the St. Clare's recycling scheme.

General maintenance

To assist in general maintenance as required, general handyman duties, moving furniture and luggage, driving College vehicles including minibuses, picking up and delivering stores.
Setting up chairs etc. in the hall or other areas as requested.
Setting up classrooms as requested

General

To deal with any problems or student queries that may arise during the evenings and weekends.
To represent the College to students, parents and visitors,
To carry out any other duties as directed by the Senior Porter and Estates Manager.

Person specification

Essential

Should be capable of working as an individual or as part of a team
Should be capable of working on his/her own initiative
must hold a driving licence and be willing to be trained to drive vans and minibuses
Should have an awareness of Health and Safety requirements and work within the Health and Safety Legislation
Must have good communication and interpersonal skills, with the ability to deal with students, staff and the public
Should be adaptable and willing to support other teams

Terms & Conditions

Salary on St Clare's scale for Administrative, Clerical and Library staff salary scales within the range of £17,612 - £20,315 per annum pro rata. Starting salary determined according to qualifications and previous experience with annual increments (subject to satisfactory performance) and annual cost of living increases. The St Clare's scale is related to similar national scales.

The probationary period will be 6 months.

Holiday: 17 working days per year pro rata, plus bank holidays and the period at Christmas when the College is closed (24 December - 1 January inclusive). The College is open on bank holidays in May and August and work may be required on these days, with time off in lieu.

Pension: A contributory pension is offered through St Clare's group personal pension scheme. The employer pays double the contribution of the employee, up to a maximum of 10% of gross salary, ie. the employer pays up to 10%, and the employee pays up to 5%. Employee's contributions above 5% may be made, but do not attract a matching contribution from the employer.

Other benefits: On commencement of employment you will be eligible to join the group life assurance plan. The benefit is a lump sum of 4 times salary for death in service.

Further information and application

Please apply by short letter, enclosing a full CV to include names, addresses and telephone numbers of two referees to:

Les Allen, Estates Manager
St. Clare's, Oxford
139 Banbury Road
Oxford OX2 7AL

Email: recruitment@stclares.ac.uk
Telephone: 01865 517368

Closing date for applications: Monday 2 February 2009
Appointments will be subject to enhanced CRB check and satisfactory references.