St. Clare's, Oxford - Job vacancies

Please see Notes for Job Applicants for general background information on St. Clare's.

Main purpose of the role

To assist the Senior Librarian in ensuring the smooth running of the library and providing library services to students and staff.

Reporting Relationships

Line Manager: Senior Librarian
In the absence of the Senior Librarian the Library Assistants will report to the Assistant Librarian.

Main duties and responsibilities

Deputising for the Senior Librarian
Assisting the Senior Librarian in running the Library including

Assisting at the issue desk
Assisting with library housekeeping tasks including cataloguing
Dealing with overdue reminders
Shelving
Control of newspapers and periodicals
Textbook sales to students

Assisting in overseeing of the Library computers (hardware and software) and printer / photocopier
Basic maintenance and troubleshooting of equipment
Assisting staff and students in the use of the Library's computers
Supervising students using the Library
Assisting with orientation of new students to the Library
Assisting with the design and delivery of information skills sessions
Creation of library user guides, in hard copy and on the web
Assisting with the training of part-time library staff
Deputising for the AV technician on occasion
Maintaining the library section of the website
Other duties as required by the Senior Librarian

Person specification

Essential requirements

A qualified librarian
An interest in working in an international community of young people and staff
Experience in working with computers and particularly with library management software
An ability to communicate enthusiastically and effectively with a wide variety of library users
Strong organisational skills

Desirable requirements

2-3 years library experience, preferably in 16+ education
Experience in website management

Terms and conditions

Working hours:

35 hours a week with one hour for lunch. Some flexibility is essential here. This will involve one evening or weekend shift per week during term-time, to ensure staffing of the library throughout its opening hours, for which there is time off in lieu. There might be an occasional requirement for evening or weekend work outside term-time when courses are being run by the College.

Holiday:

22 working days per year and the period over Christmas when the College is closed (24 December – 1 January inclusive). The College operates during bank holidays and work may be required on one of more of these days, with time off in lieu.

Salary and benefits:

Salary will be on St. Clare's Scale 4 for Administrative, Technical and Clerical staff within the range of £18,942 - £20,721 per annum. Starting salary will be determined according to qualifications and experience with annual increments (subject to satisfactory performance) and annual cost of living increases. The St. Clare's scale is related to similar national scales.

Free lunches:

are offered in the College dining room during the academic year and major summer courses on which you are working and when meals are being served to students.

Pension:

A contributory pension is offered through St Clare's group personal pension scheme. The employer pays double the contribution of the employee, up to a maximum of 10% of gross salary, ie. the employer pays up to 10%, and the employee pays up to 5%. Employee's contributions above 5% may be made, but do not attract a matching contribution from the employer.

There is a death-in-service benefit of four times annual salary.

Probationary period:

The first six months will be probationary, within which notice is two weeks on either side. Thereafter notice is one month on either side.

References and checks

All offers of employment and contracts are issued subject to satisfactory references and satisfactory outcomes on completion of all necessary checks, including establishing the right to work in the UK. In some cases some or all of these checks will have been undertaken before an offer is made. In most cases, taking up employment will be subject to the satisfactory completion of all necessary procedures.

Under the National Minimum Standards for Boarding Schools, we are required to undertake additional checks on all employees working with our residential students who are under 18:

Full written references, and phone references on quoted referees, including current employer, may be obtained before or after interview. You should indicate specifically if you wish St. Clare's to refrain from contacting your current employer.
Police checks / Criminal Records Bureau checks must also be undertaken, for which employees / prospective employees are required to provide information and consent. A Certificate of Good Conduct is acceptable if you are returning from abroad.
Contact with all previous employers where the employee has worked with children or vulnerable adults is also required. This is to establish the reason for leaving the position. On occasions, further information and a reference may be sought in writing, by phone or by other means. By providing details of previous employment, it is assumed that the employee/prospective employee has given consent for this contact, and no specific consent of the employee / prospective employee will be sought.

The College reserves the right to contact any previous employer and to make any additional enquiries it considers necessary in order to meet its responsibilities in relation to employment of people working with students who are under the age of 18.

Statutory Deductions

Tax and National Insurance will be deducted from salaries in accordance with UK employment regulations. St. Clare's, Oxford will require P45s (if available) and National Insurance numbers before commencement of employment.

Further enquiries and applications

Please apply by sending:

a short covering letter of application
a full CV, with names, addresses and telephone numbers of two referees, one of which should be your current or most recent employer

to Astrid Fraser, Senior Librarian
St. Clare's, Oxford, 139 Banbury Road, Oxford OX2 7AL
Tel: +44 (0)1865 517307
Fax: +44 (0)1865 310002
Email: recruitment@stclares.ac.uk

Closing date for applications: Monday 15 March 2010

Appointments will be subject to CRB check and satisfactory references.
Please note that CVs without a suitable accompanying letter and/or details of referees will be discarded