St. Clare's, Oxford - Job vacancies

Please read in conjunction with Notes for applicants.

Job description

The Porter will report directly to the Senior Porter.

The post holder will be required to carry out or assist with the following duties:

General Duties

To lock and unlock the College, set and disable alarms, to carry out checks on College vehicles as set out on the Security schedule.
To lock and unlock classrooms on the main site and to re-arrange classroom furniture as and when required.
To monitor property including residential property for open windows/doors.
To ensure all fire doors are kept closed at all times. The Fire Log-books must be kept up to date.
To challenge any unauthorised visitors or persons acting suspiciously, and to record details of any such persons.
To change tapes on security cameras and to ensure that the equipment is functioning properly.
To ensure a presence is maintained on the main site for security reasons.
To ensure that the central establishment keys and the central residential keys are kept secure at al times.
To drive the mini-bus to take students/visitors to various locations and the delivery of parcels/post between College sites.

Reception

To distribute student mail.
To answer telephone calls during the evenings and on weekends and to take and pass on messages.
To assist visitors during the evenings and at weekends, to assist new student arrivals and to assist during special days, i.e. open day/graduation.
To distribute parcels received at the College.

Vehicle Maintenance

To ensure the College vehicles are checked daily and topped-up with fuel.
To ensure vehicles are serviced in accordance with the servicing log.
To take and record bookings for the College vehicles as requested.
Any of the above if carried out during the evenings or at weekends should not compromise site security.

Cleaning

To ensure that the staff room is tidy and that used crockery is washed.
To ensure the porter's lodge area is kept tidy and clean at all times.
To ensure that areas surrounding buildings are maintained in a clean and tidy conditions
To tidy up the hall after College functions
To assist with the St. Clare's recycling scheme.

General Maintenance

To assist in general maintenance as required, general handyman duties, moving furniture and luggage, driving College vehicles including minibuses, picking up and delivering stores.
Setting up chairs etc in the hall or other areas as requested.
Setting up classrooms as requested

General

To deal with any problems or student queries that may arise during the evenings and weekends.
To represent the College to students, parents and visitors,
To carry out any other duties as directed by the Senior Porter and Estates Manager

Person Specification

The person appointed:
Essential

Should be capable of working as an individual or as part of a team
Should be capable of working on his/her own initiative
Must hold a clean driving licence and be willing to be trained to drive vans and minibuses
Should have an awareness of Health and Safety requirements and work within the Health and Safety Legislation
Must have good communication and interpersonal skills, with the ability to deal patiently and politely with students, staff and the public
Should be adaptable and willing to support other teams

Terms and conditions

Working time
Approximately 16 hours on a weekly rota, to include evenings, some early mornings, day, and weekend shifts.

Salary and benefits
Salary range pro-rata of £18,414 - £21,239 per annum. Contributory pension, Life Assurance Plan. Annual cost of living increases are considered on the 1 September each year.

Pension
A contributory pension is offered through St Clare's group personal pension scheme. The employer pays double the contribution of the employee, up to a maximum of 10% of gross salary, ie. the employer pays up to 10%, and the employee pays up to 5%. Employee's contributions above 5% may be made, but do not attract a matching contribution from the employer. There is a death-in-service benefit of four time's annual salary.

Probationary Period
The first six months will be probationary, within which notice is two weeks on either side. Thereafter notice is one month on either side.

References and checks

All offers of employment and contracts are issued subject to satisfactory references and satisfactory outcomes on completion of all necessary checks, including criminal records and establishing the right to work in the UK. In some cases some or all of these checks will have been undertaken before an offer is made. Taking up employment will be subject to the satisfactory completion of all necessary procedures.

Under the National Minimum Standards for Boarding Schools, we are required to undertake additional checks on all employees.

Full written references, and phone references on quoted referees, including current employer, may be obtained before or after interview. You should indicate specifically if you wish St. Clare's to refrain from contacting your current employer.

Police checks / Criminal Records Bureau checks will also be undertaken, for which employees / prospective employees are required to provide information and consent. A Certificate of Good Conduct from the country you have been working is essential if you have been working overseas.

Contact with all previous employers where the employee has worked with children or vulnerable adults is also required. This is to establish the reason for leaving the position. On occasions, further information and a reference may be sought in writing, by phone or by other means. By providing details of previous employment, it is assumed that the employee/prospective employee has given consent for this contact, and no specific consent of the employee / prospective employee will be sought.

Satisfactory completion of a health questionnaire.

The College reserves the right to contact any previous employer and to make any additional enquiries it considers necessary in order to meet its responsibilities in relation to employment of people working with students who are under the age of 18.

Statutory Deductions

Tax and National Insurance will be deducted from salaries in accordance with UK employment regulations. St. Clare's, Oxford will require P45s (if available) and National Insurance numbers before commencement of employment.

Further enquiries and applications

Please apply with short covering letter and current C.V., including two referees, one of which should be your current or most recent employer either by mail or by email to:

Les Allen, Estates Manager
St. Clare's, Oxford
139 Banbury Road
Oxford OX2 7AL
Tel: +44 (0)1865 517368
Fax: +44 (0)1865 310002
Email: recruitment@stclares.ac.uk

Closing date for applications: Monday 11 April 2011
Please note that CVs without a suitable accompanying letter and/or details of referees will be discarded.