English Language Courses
Terms and conditions of enrolment
1. Registration Fee and Deposits
Each student needs
to pay a Registration Fee of £50. This is non-refundable, and must accompany
the application form. There are two Enrolment Deposits; the Tuition Deposit
of £200 secures your place on the course and the Accommodation Deposit
of £200 secures your place in college provided accommodation. Tuition
and Accommodation Deposits are required for each term or course. Deposits
are credited towards the full fees. The deposit(s) and registration fee
must be sent with the application form. If we are not able to offer you
a place, or to arrange accommodation as requested, the deposit is refunded.
If you do not take up your accommodation or place on a course the deposit
is not refunded, unless there are exceptional circumstances, and at St.
Clare's discretion.
Fees include:
Tuition, regular social/activities programme, careers/higher education
advice, loan of textbooks and use of all College facilities.
2. Additional charges:
- Examination
fees
The following examinations may normally be taken each term, apart from the Cambridge Proficiency in English (CPE), and the Cambridge Certificate in Advanced English (CAE). Exam entry fees are due about three months before the exam date, and these are the fees for 2001 (estimated as a guide).
Cambridge Examinations Exam Fees Key English Test (KET)
Preliminary English Test (PET)
First Certificate in English (FCE)
Certificate in Advanced English (CAE)
Certificate of Proficiency in English (CPE)
Test of English for International Communication (TOEIC)£60
£65
£90
£90
£95
£60Other Examinations TOEFL (pre-requisite for further study in the USA)
SAT I
SAT II (3 sets)
IELTS (pre-requisite for further study in the UK)US$110
£29
£40
£80
- Optional weekend
/mid-term trips, theatre visits and excursions
Day excursions at weekends are approximately £20. Theatre excursions depend on ticket prices and transport required £10-£30. Weekend trips with overnight stays £100-£200 for two-night stay - Additional sports and other activities (allow £7-£10 per week)
- Stationery and book purchases (loan included in fees)
- Meals
College meals, if you are paying cash Breakfast £2.65Lunch £5.30Dinner £5.30Snacks are priced individually
- General spending
money, excluding food and meals
Allow about £60 per week, but remember that bike hire, key deposit, police registration for non-Europeans and book purchase, all need to be paid for in the first week.
3. Fee Policy
The Governing Body reserves the right to alter the fees if increases in costs make this necessary, though its policy is to maintain fees at the level charged for comparable courses.
4. Payment of Fees
When your application
form and deposit(s) are received, you will be invoiced for the balance
of the fees due. This amount should be paid at least 3 weeks before
your course begins. Payment of this balance guarantees your accommodation
and course place.
If you are applying less than 5 weeks before your course begins
you should pay the full costs of your course and accommodation, plus the
registration fee, at the time you make your application. However, if you
are booking late (i.e. within 5 weeks of the starting date of your course),
we advise you to check with the Admissions
Office that a space is available for you before you send us full fees.
Please ensure that the College receives the full amounts of deposits and
fees after all bank charges have been paid. If you are making a bank transfer,
instruct your bank that you will pay all charges. You will be asked to
pay any outstanding bank charges on arrival.
5. How to pay
Payments may be made
by:
a. Bank transfer payable to St. Clare's, Oxford
Account No. 90 96 53 83
Sort Code 20-65-18
Barclays Bank plc
Oxford Corporate Banking Centre
PO Box 858
Oxford OX2 0XP England
b. Cheque
In Sterling £ drawn on a British clearing bank payable to St. Clare's,
Oxford
c. Sterling £ Travellers' Cheques or Cash
Please quote your name, as written on the Application Form, in all correspondence,
and on all bank transfers.
d. by Credit Card
We accept the following credit cards - Mastercard, Visa and JCB. Please
note that a surcharge of 2% will be made for credit card payments above
£1000 (one thousand pounds).
e. by Debit Card
We accept the following debit cards - Switch, Delta, Solo and Electron.
Note: students should note that by far the quickest and most efficient method of paying the registration fee, enrolment deposit, accommodation deposit, travel insurance fee, course and accommodation fees is by debit/credit card.
6. Refunds, Withdrawals and Cancellations
Registration is by
the term, for shorter periods within a term, or by course. Deposits are
required for each course, term or period for which you wish to register.
Deposits are non-refundable, except under exceptional circumstances.
If you have paid for your course in advance but are unable to attend,
we will make the following refunds:
- For cancellation more than 3 weeks before the starting date, full fees will be refunded, less the deposit and any bank charges
- For cancellation in the 3 weeks before the starting date, or non-arrival, fees will be refunded, less two weeks' tuition and accommodation fees.
If you decide to leave
early, before the end of the course or the end of term, fees are not refunded,
except under exceptional circumstances and at St. Clare's discretion.
Fees are not refunded if you are asked to leave the College because of
unsatisfactory behaviour or work
Registration is on a termly basis or by course. The Cancellation conditions
given above apply to each term, part of term or course for which you are
registered. In other words, if you register for two or more terms or courses
and cancel, the deposit, or two weeks' fees are deducted from fees for
each course or term before a refund is made.
7. Accommodation Changes
Please note that if you wish to move out of College or homestay accommodation you must give us written notice as follows:
- four weeks for College accommodation
- one week for homestay
The same notice period is required for changes of accommodation. A charge is made for changes or cancellations made without giving the notice period.
8. Travel Insurance
The Travel Insurance Fee, which is mandatory, includes insurance cover for travel directly to and from St. Clare's and whilst at St. Clare's, including half term breaks. The cover for the journey to and from is limited to 48 hours in each direction. There is no cover for the Christmas and Easter breaks other than the journeys to and from St. Clare's. It covers trips organised by St. Clare's, including those involving outdoor activity pursuits in the UK. For full details of the extent of the cover and the exclusions see the Certificate of Insurance, the Summary of Cover and the Frequently Asked Questions document, which are available from Admissions.