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Application
Procedures
To request
an application form and information pack please contact
us at the Liberal Arts Office. Students
applying from affiliated colleges should apply through their Study
Abroad Office, or through the office which handles study abroad.
This makes the process of application very simple.
Entrance
Requirements
Admission
depends on the following factors for all undergraduate students:
- Academic
performance - a minimum of 2.8 GPA, and preferably a 3.0, is required
- An academic
reference from a college professor or advisor
- Written
authority for the student's proposed programme of study from the
appropriate Dean or student's advisor (by endorsing the appropriate
section of the application form)
- A personal
essay, giving reasons for wishing to study at St. Clare's and
outlining what contribution the student hopes to make to St. Clare's.
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Application
for admission
Once you have received the application form from St. Clare's or
from your Study Abroad Office you need to carry out the following
procedures for admission:
The St. Clare's
Liberal Arts application form has distinct sections: Personal Details;
Educational Details; Course Registration; Accommodation Options
as well as a section dealing with Deposit and Balance of fees payment.
Make your selections
from the Core, Tutorial
and Language course offerings before
completing the Course Registration section.
Please include
- your first
choice for courses (4 Cores and 1 Tutorial/Language Tutorial);
- your alternative
choices (at least 3 Cores and 1 Tutorial/language Tutorial);
- and if
a course is an absolute requirement (e.g. for next-semester graduation)
please indicate this clearly on the form.
To select your
choice of accommodation, please consult the Accommodation
Options section before completing your choices.
Please return
the completed form to St. Clare's,
or to your Study Abroad Office if applicable, along with the following:
- A full transcript
of courses taken to date, with grades and grade-point averages
- A written
reference from a professor or teacher who knows you well
- A personal
essay giving your reasons for wishing to study at St. Clare's
and outlining what contribution you hope to make to the College
- Evidence
of your level of English if you are a non-native speaker (e.g.
a copy of an English Language examination certificate such as
TOEFL, Cambridge examinations, IELTS, etc.)
- The Academic
Statement on this form signed by the appropriate authority (US
students only)
- Registration Fee, Enrolment Deposit and Accommodation Deposit if you wish to
stay in St. Clare's housing
- Travel Insurance Fee
- Two recent
photographs
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Acceptance
Once your application form with all the necessary documents, fees
and deposits have been received your application will be considered
by the Course Director and Assistant Director. All your course choices
and supporting academic references will be checked.
If you are offered
a place on the course you will receive an official Letter of Acceptance
and a Study Certificate confirming your course and the dates. You
will also receive a comprehensive information pack giving details
of orientation, arrival procedures, trips and excursions, campus
facilities and city information. Check here
for further information of what to do before departing for the UK.
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Payment
of Fees and Deposits
Your Enrolment Deposit should be paid in £ Pounds Sterling
at the same time as your Registration Fee.
Your Tuition Fees must be paid not less than 3 weeks before your course begins
(unless you are paying through your University or College). If you
are paying your own Tuition Fees directly, you must do so by US
Dollar Cheque, or US Dollar International Money Order. Cheques or
International Money Orders must be made payable to St. Clare's,
Oxford. You may pay by bank transfer in US dollars to Brown Shipley
& Co. Ltd., Founders Court, Lothbury, London EC2R 7HE; Account
Number 76022976, Sort Code 60-01-68 (Swift: BSCOGB2L)
If you wish
to have College accommodation, your Accommodation Deposit (in £
Pounds Sterling) should be paid at the same time as your Registration Fee. Earlier payment means that you stand a greater chance of securing
accommodation, particularly your first choice.
Your Accommodation Deposit must be paid by Credit Card, or by International Money Order
in £ Pounds Sterling (made payable to St. Clare's, Oxford).
Your accommodation fees must be paid not less than 3 weeks before
your course begins (in £ Pounds Sterling).
All students
must be covered by the St. Clare's Travel Insurance scheme for the
full duration of the course.
Payment of Registration Fee, Enrolment Deposit, Accommodation Deposit and Travel Insurance Fee should be made in £ Pounds Sterling by:
- International
money order - in £ Pounds Sterling made payable to St. Clare's,
Oxford
- Debit/credit
card - we accept the following cards
- Mastercard,
Visa, JCB, Delta, Switch, Solo, Electron
- Bank transfer
to Barclays Bank PLC, PO Box 858 Oxford, OX2 0XP; account number
90965383, sort code 20-65-18
Note: students
should note that by far the quickest and most efficient method of
paying the Registration Fee, Enrolment Deposit, Accommodation Deposit,
Travel Insurance Fee and accommodation balance is by debit/credit
card.
Late
applicants
If
you are applying late (i.e. less than 5 weeks before your course
begins), you should pay the full costs of your course, accommodation
and Travel Insurance, plus the Registration Fee, Enrolment and Accommodation Deposits at the time you make your application. However, if you
are booking late, we advise you to check with the Liberal
Arts Office that space is available, and check on the likelihood
of your acceptance before you send us full fees. Please ensure that
the College receives the full amounts of deposits and fees after
all bank charges have been paid. You will be asked to pay any outstanding
bank charges on arrival. Back
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Refunds,
Withdrawals and Cancellations
- The Registration Fee is non-refundable
- The Enrolment Deposit and Accommodation Deposit are returned to you 6 weeks
after the end of the semester. This is to ensure that no outstanding
charges remain unpaid after a student's departure. Any charges
will be offset against the deposit before any refund is made.
You will be refunded in the same manner in which you paid i.e.
refund by credit card if you pay by credit card. Students staying
for a full academic year should note that they do not pay a second
Registration Fee, and that their Enrolment Deposit and Accommodation Deposit are carried over to the next semester.
- Registration
is by the semester and not for shorter periods.
- If you have
paid for your course in advance but are unable to attend, we will
make the following refunds:
- for
cancellation more than 3 weeks before the starting date, full
fees will be refunded, less the deposits and any bank charges.
- for cancellation
in the 3 weeks before the starting date, or non-arrival, fees
will be refunded, less two weeks' tuition and accommodation
fees.
- students
who cancel on grounds of illness should submit a claim to
the Travel Insurance company. Please note that medical documentation
is required.
- If you decide
to leave before the end of the semester, fees are not refunded,
except under very exceptional circumstances.
- Fees are
not refunded if you are asked to leave the College because of
unsatisfactory behaviour or work.
- Registration
is on a semester basis. The cancellation conditions given above
apply to each semester for which you are registered. In other
words, if you register for one or more semesters and cancel, the
deposit, or two weeks' fees are deducted from each semester's
fees before a refund is made.
The Travel Insurance Fee must be paid no later than 3 weeks
before course begins (in £ Pounds Sterling). The Travel Insurance Fee, which is mandatory, includes insurance cover for travel directly
to and from St. Clare's and whilst at St. Clare's, including half
term breaks. The cover for the journey to and from is limited to
48 hours in each direction. There is no cover for the Christmas
and Easter breaks other than the journeys to and from St. Clare's.
It covers trips organised by St. Clare's, including those involving
outdoor activity pursuits in the UK. For full details of the extent
of the cover and the exclusions see the Certificate of Insurance,
the Summary of Cover and the Frequently Asked Questions document,
which are available from Admissions.
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