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Job Description
Please see Notes for Job Applicants for general background information on St. Clare's.

Background to the post
St. Clare's main sites are the Banbury Road Campus and the Bardwell Road Centre. St Clare's offers residential accommodation to its students in properties near the Banbury Road Campus, at the Bardwell Road Centre and at Hampden Manor in Kidlington.

Reporting Relationships
The Facilities Controller will report directly to the Estates Manager. The Facilities Controller will liaise with other departments and staff who require facilities and service support. The Facilities Controller does not have any people reporting to him/her.

General Duties
1. To manage and develop the facilities provision within St. Clare's. This will include telephones, faxes and photocopiers along with some performance monitoring.

2. To manage and develop the security systems and processes for all buildings .This will include the development of procedures, CCTV, entry systems and close liaison with Senior Management.

3. To manage and control the fleet of vehicles, ensuring that they are properly maintained and replaced at appropriate intervals. This will also include the maintenance of driver records and the arrangement of training.

4. To issue and keep up to date all statutory inspections and certification requirements including the liaison with the relevant Authorities to ensure that any remedial actions are completed within agreed timescales. This will include Fire, First Aid, lifts and property inspections.

5. To ensure that Estates Department staff training records are up to date.

6. To assist the Estates Manager in ensuring that the appropriate health and safety policies and procedures are in place and operational along with accident / near miss reporting procedures.

7. To monitor and improve energy efficiency in conjunction with the Estates Manager.

8. To develop and manage a planned preventive maintenance system in conjunction with the Estates Manager.

9. To develop and manage the building data base in conjunction with the Estates Manager.

10. To develop and manage the relevant budgets as agreed by the Estates Manager

11. To manage other projects and tasks as directed by the Estates Manager.

Person Specification
The person appointed should possess the following qualities

· Must be experienced in general facilities management
· Must be capable of working on his/her own initiative and as part of a team.
· Must be well organised and be able to adapt to change.
· Must hold a driving licence and be willing to be trained to drive vans and minibuses
· Must have an awareness of health and safety requirements and work within health and safety legislation.
· Must have good communication and interpersonal skills and have the ability to deal with students, staff and the general public.
· Must have good customer focus and be willing to assist other persons and teams as necessary.

Terms and conditions
Salary will be circa £21,000 per annum. The first six months of the appointment is probationary.

Holiday - 22 working days per year plus bank holidays and the period over Christmas when the College is closed - 24 December to 1 January inclusive.

Hours of work - normal hours of work will be 9.00 am to 5.00 pm, with one hour for lunch. Work will be required outside these hours, including occasional work at weekends with time off in lieu. Work on one or more bank holidays may be needed with time off in lieu.

Pension - a contributory pension is offered through St. Clare's group personal pension scheme. The employer pays double the contribution of the employee, up to a maximum of 10% of gross salary, ie. the employer pays up to 10%, and the employee pays up to 5%. Employee's contributions above 5% may be made, but do not attract a matching contribution from the employer.

There is a death-in-service benefit of four times annual salary.

Other benefits - free lunch in the College dining room when major courses are operating.

Further enquiries and applications
Please apply by letter enclosing a full CV and names and addresses of two professional referees to:

Les Allen, Estates Manager
St. Clare's, Oxford, 139 Banbury Road, Oxford OX2 7AL
Tel: 01865 552031
Fax: 01865 310002
Email: recruitment@stclares.ac.uk

Closing date for applications: Tuesday 3 May 2005
Appointments will be subject to enhanced CRB check

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