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Summer vacancies
All staff applying for summer jobs should read this additional information.
For a general background to St. Clare's please see Notes for Job Applicants.

Job Description
This is a combination post between supervision of student welfare and discipline, and the provision of student activities. The Assistant Dean (ASD) has a certain amount of responsibility working closely, but not exclusively, with the Dean who has general oversight of summer courses student welfare and discipline at our Banbury Road Campus for international older teenagers 16-18. He/she also works as part of the activities team. The ASD is responsible to the Director of English Language Courses (DC), but will also report to the Dean (D) and/ or Activities Director (AD) for day-to-day duties.

Assistant Dean profile
Maintaining good welfare and discipline is key to the success of the courses. The ASD may act as front line representative if the D/AD are not present - to visiting agents, parents, group leaders and students. We are looking for an individual who has strong presence, and who will be prepared to be fully committed to the overall success of our courses during this period. You will need to demonstrate empathy for the students whilst maintaining their respect and to have excellent organisation and communication skills. Similarly you will be able to offer strengths in at least one of the following: sports, arts or culturally focused activities.

Duties

• Living either close to the college or in college residence and working a 6-day week with day off time-tabled as workload best allows (unlikely to be at weekends) as agreed with D/AD/DC.
• Liaising with college departments/staff as appropriate. These will include administrative staff, House Wardens, Duty Manager, Nurse, Student Services, Catering and Group Leaders.
• Attending regular staff meetings.
• To prepare for and implement activities on the programme as per agreed shifts (these are likely to be flexible although most work for this post will take place in the afternoons/evenings)
• Supporting the D/AD in maintaining a full time presence in the course office.
• Maintaining a ‘courses record book' as directed by the D, reporting accurately any accident or incident that occurs whilst on duty, plus any follow-up action taken.
• Being on duty for part of all arrival weekends to meet and greet students.
• Keeping abreast of medical information about the students. This information will be managed by the college nurse and D.
• Assisting D in monitoring student absences; checking up on students absent from class and disciplining or offering assistance to them as appropriate.
• Passing on parental requests for student weekend absences to Wardens/DC.
• Reporting regularly to the D on any specific or persistent problems that arise (with subsequent action taken).
• Dealing with any paperwork or bodies associated with emergencies that might arise (e.g. police re: accidents; stolen property; shoplifting etc).
• Guiding students off college premises at the end of the evening activities so that the porters can lock up on time, i.e. ensuring that all students have returned to their residences by 11pm or 12 midnight curfew; that there are no problems of noise disturbance to local residents and that there are no missing students.
• To be accessible by mobile telephone (supplied) when on duty, and occasionally overnight. This number will be given to all relevant personnel (e.g. wardens / teachers / Activities Office staff) to deal with any emergency situation. The D/DC and other senior staff, are also accessible by telephone to assist with, or give advice on, any major incident.

Term of Employment
From Friday 16 June - Saturday 19 August 2006, or part thereof, as agreed at time of appointment. Once appointed the Assistant Dean will be expected to attend a briefing meeting with the D/DC.

Weekly rate of pay

Terms & Conditions

References & Checks
All offers of employment and contracts are issued subject to satisfactory references and satisfactory outcomes on completion of all necessary checks, including establishing the right to work in the UK. In some cases some or all of these checks will have been undertaken before an offer is made. In most cases, taking up employment will be subject to the satisfactory completion of all necessary procedures.

Under the National Minimum Standards for Boarding Schools, we are required to undertake additional checks on all employees working with our residential students who are under 18:

• Full written references, and phone references with quoted referees, including current employer, may be obtained before or after interview. You should indicate specifically if you wish St. Clare's to refrain from contacting your current employer.
• Police checks / Criminal Records Bureau checks must also be undertaken, for which employees / prospective employees are required to provide information and consent. A Certificate of Good Conduct is acceptable if you are returning from abroad.
• Contact with all previous employers where the employee has worked with children or vulnerable adults is also required. This is to establish the reason for leaving the position. On occasions, further information and a reference may be sought in writing, by phone or by other means. By providing details of previous employment, it is assumed that the employee/prospective employee has given consent for this contact, and no specific consent of the employee / prospective employee will be sought.
• The College reserves the right to contact any previous employer and to make any additional enquiries it considers necessary in order to meet its responsibilities in relation to employment of people working with students.

Statutory Deductions
Tax and National Insurance will be deducted from salaries in accordance with UK employment regulations. St. Clare's, Oxford will require P45s (if available) and National Insurance numbers before commencement of employment. Employees with self-employed status will be required to sign a P46 tax form and will be individually responsible for claiming back any tax refund. We will provide you with the Inland Revenue details should you require them prior to your course leaving date.

Payments to staff
All payments are credited automatically to each staff member's bank account at the end of each week, one week in arrears. Statutory holiday entitlement with full pay may be taken at the end of the last course that is worked. Meals will be provided in the college dining hall whilst on duty; accommodation will be available (if required).

Further enquiries and applications
If, after reading the information above, you would like to apply for a position with us, please complete this application form for the post for which you are interested in as much detail as possible. It is helpful if a current photograph is attached. A short letter outlining your suitability to the job for which you are applying should also be provided.

Please forward your documentation to us as soon as possible. We will then contact you to arrange an interview. Appointments will be confirmed as soon as possible after interview and on receipt of suitable references. The number of staff required depends on our student numbers, which will be confirmed during the period between March and June. Please keep us informed if there are any changes to your availability, contact numbers or address.

Completed application forms and associated documentation should be returned to:
Charlotte Thompson, Short Courses Division
St. Clare's, Oxford, 139 Banbury Road, Oxford OX2 7AL
Tel: +44 1865 517349
Fax: +44 1865 310002
Email: charlotte.thompson@stclares.ac.uk

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